A STUDY OF BID EVALVATION PROCEDURE IN SUDAN

Abstract

The Selection of the suitable contractor is a complicated decision making for construction clients; it requires long methods depending on measurement and evaluation techniques. These methods are related to each other in most of their configurations. They very often conflict in-so far as improvement in one often results in decline of another (s). In order to select the most appropriate contractor for the project and prepare the most realistic and accurate bid proposal, stakeholders have to know all financial, technical and general information, regarding the project environment. This research represents a Systemic approach for assessing and evaluating Contractors data and offers for the purpose of selecting the suitable contractor. In this research a Systemic approach has been applied on case study at assessment phase to bidders document and evaluated by evaluation criteria previously included in the bid documents. The Committee was formed of four experts to which they supervised the handover of tender documents to the contractors and receipt envelopes from contractors on the date and time for the submission of bids and bids were opened as specified in the bidding documents on the same day of receipt and the Committee reviewed administrative requirements such as signature by the proper authority, required securities and offer validity. In this case it was found that only four bidders had submitted all documents and information required by the bidding documents. The remaining bidders did not submit complete information. These documents has been evaluated for the deficiency each bidder alone to make an appropriate decision to accept or Rejected the offer. The Committee also reviewed technical and financial documents to insure the eligibility of bidders and the project implementation time and payment terms, correction of arithmetic errors and compliance of documents submitted by the contractor with the technical and financial conditions.